2015/16 RI Presidential Citation

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Posted by Sean Paddy 
on Oct 14, 2015
 
 
 
Is Your Club Working Towards a 2015/16 Presidential Citation?
 
 
 
ABOUT THE PRESIDENTIAL CITATION?
 
The RI Presidential Citation is a distinguished award that is given to Rotary Clubs who have answered Rotary International's call to arms each year. The Presidential Citation recognizes Rotary clubs for achieving an array of accomplishments that help them become stronger, deliver more effective service, and enhance their public image. By qualifying for the Presidential Citation, clubs contribute to Rotary’s good work and strategic goals as well as multiply the impact of their good work through the collective focus of 34,000 Rotary clubs worldwide. 
 
Did you know that you can help strengthen your club and Rotary's reputation for doing good by taking part in the Presidential Citation program. Your Rotary, Rotaract, or Interact club can earn a Presidential Citation from President K.R. Ravindran for achieving goals that strengthen Rotary and your club. Activities include growing your membership, developing sustainable service projects, giving to The Rotary Foundation, and building awareness of Rotary in your community.
 
The Presidential Citation is therefore a means by which your club can not only set some new club goals and enhance others, but also, where it can set itself apart in the achievement of those goals and be recognized for such by Rotary International. Many clubs use the Presidential citation goals in the own annual plans and objectives which helps them raise the bar each year and secure a strong and vibrant club.

In the end, the summary purpose of the Presidential Citation is to increase Rotary club involvement in service activities, while at the same time encouraging Rotarians' personal involvement in serving others and promoting a high standard of Rotary service in the community
 
CITATION CRITERIA
 
Criteria for the 2015-2016 Presidential Citation have changed compared to previous years and clubs should pay close attention to the details provided herein as well as via Rotary.org for the specific requirements being sought. The following is an overview of the citation criteria which can also be found the the brochure document available for download on this page.
 
  1. Mandatory Activities – must have been completed by 1st September 2015:
    1. Set at least 15 goals in Rotary Club Central.
    2. Pay your July club invoice on time.
 
  1. Membership Development And Retention – Your achievement of these goals will be verified in Rotary Club Central. Make sure that all membership data reported through My Rotary or your data integration service provider is accurate by cross-checking the membership data in your club report in Rotary Club Central. Clubs must accomplish three of the following goals:
    1. Achieve a net gain in membership. Small clubs (up to 49 members) must achieve a net gain of at least one member; large clubs (50 or more members) must achieve a net gain of at least two members.
    2. Achieve a net gain in female membership. Small clubs (up to 49 members) must achieve a net gain of at least one female member; large clubs (50 or more members) must achieve a net gain of at least two female members.
    3. Improve the member retention rate by at least 1 percent from last year.
    4. Increase new member sponsors by at least 1 percent from last year.
NB:- Your club membership data as of 1 July will not be available in Rotary's database until the end of August. As a result, you won't be able to track your membership goals in the Presidential Citation reports until September.
 
  1. Foundation Giving – Your achievement of these goals will automatically be recorded in the contribution and recognition reports in Club & District Administration. No further action is required. Clubs must achieve two of the following goals:
    1. Support The Rotary Foundation by contributing at least USD $20.
    2. Attain a minimum Annual Fund contribution of USD $100 per capita.
    3.  Have at least 10 percent of club members enrolled in Rotary's recurring giving program, Rotary Direct. Or, if Rotary Direct is not available in your currency, increase the total number of Paul Harris Society members in the club by at least one.
    4. Increase the total number of Benefactors, Bequest Society members, or Paul Harris Fellows in the club by at least one.
NB:- Your club membership data as of 1 July, which is used to calculate your club's per capita contribution, won't be available in Rotary's database until the end of August. Check back in September to begin tracking your club's progress toward this goal.
 
  1. Online Tool Adoption – Your achievement of these goals will be automatically recorded in our database after you've completed each activity. No further action is required. Clubs must achieve two of the following goals:
    1. Have at least 50 percent of club members registered with My Rotary accounts. You can verify registration in the reports available in Rotary Club Central.
    2. Post at least one project on Rotary Showcase.
    3. Maintain a project in need of help or contribute to a project on Rotary Ideas.
    4. Have at least two club members participate in discussion groups in My Rotary.
 
  1. Humanitarian Service – Reporting and verification information follows each goal. Clubs must achieve three of the following goals:
    1. Sponsor at least one Rotary Community Corps to involve your community in project sustainability. (Your club's RCC must be certified with Rotary International. Confirm your club's status as an RCC sponsor or co-sponsor in the Club Sponsored Organizations report in Rotary Club Central. Email rotary.service@rotary.org to report any discrepancies.)
    2. Have at least one club member join a Board-recognized Rotarian Action Group. (Clubs must report in Rotary Club Central.)
    3. Have at least one club member attend a grant management seminar. (Clubs must report in Rotary Club Central.)
The following four goals may relate to one project or multiple projects:
  1. Partner with The Rotary Foundation by sponsoring at least one project funded by a global grant or a district grant. (Contact your district to verify whether your club is registered as a global grant sponsor or as a district grant sponsor in the original spending plan submitted with your district's 2015-16 district grant application.)
  2. Get 75 percent of your club members involved in a hands-on project. (Clubs must report in Rotary Club Central.)
  3. Establish a partnership with one or more corporate or government entities and work on a project together. (Clubs must report in Rotary Club Central.)
  4. Partner with at least five other Rotary clubs in your region to increase your project's scope and visibility. (Clubs must report in Rotary Club Central.)
 
  1. New Generations – Your club's Rotaract or Interact club must be certified with Rotary International. To ensure that your status as a sponsor or co-sponsor is recorded, club presidents may confirm RI's records in the Club Sponsored Organizations report in Rotary Club Central. Contact rotaract@rotary.org or interact@rotary.org to report any discrepancies. Clubs must achieve two of the following goals:
    1. Sponsor or co-sponsor a Rotaract club.
    2. Sponsor a community-based Rotaract club.
    3. Sponsor or co-sponsor an Interact club.
    4. Have at least three club members mentor a Rotaractor or Interactor. (Clubs must report in Rotary Club Central.)
 
  1. Public Image – Record your achievement of these goals in Rotary Club Central. Clubs must achieve one of the following goals by using Rotary's visual identity guidelines, available in the Brand Center:
    1. Update your club website and social media pages.
    2. Update your club brochure and newsletter.
DEADLINES
  • All activities must be completed between 1 July 2015 and 1 April 2016.
  • Rotary and Rotaract clubs must have their accomplishments entered in our database by 1 April.
  • Interact clubs should work with their club sponsors to report their accomplishments by 15 April.
 
ONLINE REPORTING: ROTARY & ROTARACT CLUBS
 
This process is paperless and replaces the forms and reports clubs and district governors were required to submit in the past regarding the completion of citation goals. Instead, some activities will be verified when club leaders enter information in Rotary Club Central, while others, like donations to the Foundation or participation in a discussion group, will be confirmed automatically. Please note that under the "Service" tab in Rotary Club Central for your club you'll see a section that deals specifically with the Presidential Citation.
 
New online reports make it easy for club leaders to track progress on each of the citation's goals. You can also see which activities your clubs still need to complete as well as verify Rotary's data. (Email data@rotary.org to correct any errors in Rotary's data.)
 
Interact clubs cannot report their activities online. Interact club leaders should report their activities to the president of their sponsor club, who can verify completion of the goals online beginning in March 2016.
 
Rotary club leaders, Rotaract club sponsors, district leaders, and regional coordinators can access reports on citation progress using the online dashboard tool. Please note that you must be logged into Rotary.org and have the necessary access rights (typically granted to club presidents and secretaries) in order to access the information.
 
To best benefit from the new dashboard tool, clubs have the responsibility to regularly check their progress and verify both the accuracy of the data in My Rotary (e.g. up to date membership information), as well as, the club goals, progress and achivements in Rotary Club Central.
 
The system also allows for District governors to be able to track the progress of the clubs.
 
For more information on the 2015/16 Presidential Citation, please click here.
 
For any assistance or queries regarding the 2015/16 Presidential Citation, please do not hesitate to contact your respective Assistant Governor.
 
For assistance regarding the online reporting procedure, please contact the District PR Team.